Update on ‘Storage and deletion’ in the personnel management process

Why was this process changed?

In the Process of personnel management, the requirements for storage and deletion differ significantly depending on whether a person is currently employed or has already left the company. What can or even must be stored about whom, and for how long?

In the past structure of foxondo, we queried individual data categories of employees and former employees. The answers to these questions should have been different, (as a company should usually store less data on former employees than their employees). However, in practice answers did not differ significantly and the same data categories were chosen twice.

We started considering how we could improve the question of retention periods and deletion requirements in personnel management.

What have we changed?

We have replaced the questions about data categories for former employees, questions about retention periods and questions about the implementation of deletion requirements with new, clearly defined questions.

We now focus on two areas:

Which data is continuously deleted during the employment relationship?

and

What data is deleted after the end of the employment relationship?

Here you can specify, as an example, the different types of data and documents that are subject to a statutory deletion period.

Transfer of previous content

We have automatically transferred the content from the previous questions to the new questions (PHR-300 & PHR-305), where technically possible and appropriate. If content has been transferred, the questions have been given the status ‘changed’ (blue).

The new questions now cover the content in much more detail: please take a look and add any information where necessary.

As always, we welcome your feedback!