Cooperation with external parties is now easier to document
In foxondo, we have combined two questions in the processes relating to external access options and cooperation with other organizations. This makes documenting cooperation with external parties easier and clearer for you – and eliminates redundant information. Here you can find out what has changed and why this is beneficial for your documentation.
Why was this change made?
In the previous structure, the same information was required in more than one questions – for example, which external bodies have access to data and which external parties are involved in process. This occasionally led to similar answers and overlap.
By combining the two questions, we have standardized and simplified this area. Now you will provide all relevant information on cooperation with other organizations in one question on ‘Cooperation with external parties’ (PG-360 | PHR-360).
What exactly is changing?
We have removed the previous question ‘External access possibilities’ and incorporated its content into the question on ‘Cooperation with external parties’. You will find any previous content there and, if applicable, in the applicable follow-up questions.
This allows you to record the following in one place:
Whether data is processed by others on your behalf (commissioned data processing),
Whether a joint controllership exists, and
Which other external parties are involved.
You can now see at a glance who is involved in the processing, without having to enter the information twice.
What should you do now?
The good news is most users do not need to do anything; we have transferred the information for you.
We simply recommend taking a quick look at the merged question (PG-360 | PHR-360) and any applicable follow-up questions to ensure that all information has been transferred correctly and to add or clarify it if necessary.
This adjustment makes foxondo even easier to use – without any loss of information, but with greater clarity and efficiency in your documentation.