✦ Data Protection Software
Data protection documentation that really takes the pressure off DPOs
Data protection documentation is mandatory – but what really needs to be included, how can you ensure that everything remains complete, and how can you keep the documents up to date on an ongoing basis?
foxondo helps you to structure your documentation, avoid gaps and keep track of everything important.
✦ Daily life of a DPO
Documenting data protection properly requires structure
As a data protection officer, you have to collect lots of information, keep it up to date and document it in a comprehensible manner – often alongside your daily business. Without a clear structure, data protection quickly becomes time-consuming and confusing.
This is exactly where foxondo comes in.
Centralised overview instead of scattered documents
Documents, lists and emails are scattered around – often with multiple versions. What is the current status of the processing directory, TOMs or AVVs? With a central platform, you can keep track of everything.
Content security and completeness
Which mandatory documents do we really need? How do you correctly document legal bases, deletion periods or recipients? The requirements are complex – but easy to solve with software that provides a clear structure and content.
Less manual effort
Data protection documentation takes time: collecting, following up, comparing, transferring and maintaining data. Working together in one tool speeds up the process and spreads the responsibility across several shoulders.
Actuality & audibility
Without a central location, changes cannot be tracked – especially when processes, tools or service providers change. foxondo helps you to work in a verifiable and audit-proof manner.
✦ EasyStart makes it easy to get started
With the right software, data protection documentation is easier than you might think
EasyStart from foxondo helps you, as a data protection officer, to obtain exactly the structure and documents you need in your everyday work. Simple and easy to use.
✦ The quick start
EasyStart Data Protection – get started right away without starting from scratch
How to bring structure to your data protection documentation – with a pre-filled company that already covers the typical basics.
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Pre-filled documentation With the most logical use cases that affect (almost) every company – e.g. applicant management, human resources management and basic IT operations.
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Sample documents & templates for the most important topics If you don't have anything of your own yet, use our templates as a basis and simply adapt them to your company.
✦ References
We appreciate feedback from our clients.
foxondo has been an invaluable partner in our journey to ensure GDPR compliance for our clients. Their comprehensive software has streamlined our Record of Processing activities, making it efficient and hassle-free. Recently, one of our clients underwent a robust audit conducted by a reputable law firm, and there were no findings related to the activities facilitated by foxondo, reaffirming its effectiveness in ensuring regulatory adherence. foxondo's data protection expertise and amazing team members make it an invaluable asset for any company striving for regulatory adherence without any headache.
Mederi Mit foxondo können wir alle Informationen zum Datenschutz an einem Ort zusammen führen – egal ob Verträge zur Auftragsverarbeitung, Schulungsnachweise oder sonstiges Damit haben wir die Sicherheit, dass alle erforderlichen Maßnahmen bearbeitet und dokumentiert sind. Sollte mal etwas fehlen oder überprüft werden müssen, bekommen wir einen entsprechenden Hinweis.
Energieversorgung Oberhausen AG foxondo können wir in jeder Hinsicht nur empfehlen. Dank der dort strukturiert und transparent abgelegten DSGVO Informationen und Aktivitäten haben wir bisher jedes Audit mit Leichtigkeit geschafft. Es lässt sich leicht und spielerisch füllen und hat unseren 35 Werken sehr geholfen, einen guten Überblick über alle DSGVO relevanten Pflichten, Aufgaben und Themen zu bekommen und dadurch sehr rechtssicher zu sein.
Smurfit Westrock GmbH Besonders gut an foxondo ist, dass man alle datenschutzrelevanten Dokumente an einem Ort gespeichert hat. Ich arbeite sehr gerne mit dem Partner fox-on zusammen, es ist ein starkes Team und man bekommt schnell einen Lösungsvorschlag und Unterstützung bei einem Problem oder einer Frage rund um den Datenschutz. Unser Geschäftsführer, Hr. Woltermann-Hoffrichter, sieht in fox-on einen sehr kompetenten Partner.
Lebenshilfe Essen Service gGmbH Die Datenschutz-Dokumentation von foxondo ist ein gutes Hilfsmittel, die Dokumentations- und Nachweispflichten erfüllen zu können. Eine große Hilfe in einem komplexen und wichtigen Thema!
BIGGE ENERGIE GmbH & Co. KG Wir bei der VivoSensMedical setzen die webbasierte Dokumentationslösung von foxondo seit vielen Jahren erfolgreich in unserer Datenschutzarbeit ein. Sie ist gut durchdacht, übersichtlich, einfach zu bedienen und jederzeit und überall verfügbar.
VivoSensMedical GmbH foxondo has been an outstanding partner in our data protection journey. Their team is not only highly knowledgeable and professional, but also brings an expansive depth of legal insight. The platform is intuitive and easy to use, with actionable compliance templates that made implementation straightforward. Their ongoing education resources keep our team informed and confident.
Elkay Interior Systems foxondo has been an invaluable partner in our journey to ensure GDPR compliance for our clients. Their comprehensive software has streamlined our Record of Processing activities, making it efficient and hassle-free. Recently, one of our clients underwent a robust audit conducted by a reputable law firm, and there were no findings related to the activities facilitated by foxondo, reaffirming its effectiveness in ensuring regulatory adherence. foxondo's data protection expertise and amazing team members make it an invaluable asset for any company striving for regulatory adherence without any headache.
Mederi Mit foxondo können wir alle Informationen zum Datenschutz an einem Ort zusammen führen – egal ob Verträge zur Auftragsverarbeitung, Schulungsnachweise oder sonstiges Damit haben wir die Sicherheit, dass alle erforderlichen Maßnahmen bearbeitet und dokumentiert sind. Sollte mal etwas fehlen oder überprüft werden müssen, bekommen wir einen entsprechenden Hinweis.
Energieversorgung Oberhausen AG foxondo können wir in jeder Hinsicht nur empfehlen. Dank der dort strukturiert und transparent abgelegten DSGVO Informationen und Aktivitäten haben wir bisher jedes Audit mit Leichtigkeit geschafft. Es lässt sich leicht und spielerisch füllen und hat unseren 35 Werken sehr geholfen, einen guten Überblick über alle DSGVO relevanten Pflichten, Aufgaben und Themen zu bekommen und dadurch sehr rechtssicher zu sein.
Smurfit Westrock GmbH Besonders gut an foxondo ist, dass man alle datenschutzrelevanten Dokumente an einem Ort gespeichert hat. Ich arbeite sehr gerne mit dem Partner fox-on zusammen, es ist ein starkes Team und man bekommt schnell einen Lösungsvorschlag und Unterstützung bei einem Problem oder einer Frage rund um den Datenschutz. Unser Geschäftsführer, Hr. Woltermann-Hoffrichter, sieht in fox-on einen sehr kompetenten Partner.
Lebenshilfe Essen Service gGmbH Die Datenschutz-Dokumentation von foxondo ist ein gutes Hilfsmittel, die Dokumentations- und Nachweispflichten erfüllen zu können. Eine große Hilfe in einem komplexen und wichtigen Thema!
BIGGE ENERGIE GmbH & Co. KG Wir bei der VivoSensMedical setzen die webbasierte Dokumentationslösung von foxondo seit vielen Jahren erfolgreich in unserer Datenschutzarbeit ein. Sie ist gut durchdacht, übersichtlich, einfach zu bedienen und jederzeit und überall verfügbar.
VivoSensMedical GmbHDocument data protection easily with foxondo
Book a demo and then try foxondo free of charge for 30 days. We would also be happy to show you EasyStart and how it can save you a lot of work.
✦ FAQ
Frequently asked questions – we give you the answers
To make getting started as easy as possible, here you will find answers to frequently asked questions about foxondo and data protection documentation.
Data protection documentation includes all evidence that a company must maintain in accordance with the GDPR in order to demonstrate compliance with data protection requirements. This includes, among other things:
- Record of processing activities (RoPA)
- Technical and organisational measures (TOM)
- Data processing agreements (DPA)
- Risk analyses, data protection impact assessments (DPIA)
- General data protection organisation (internal guidelines & processes)
In short, data protection documentation demonstrates in a structured manner that your company takes data protection seriously and operates in compliance with the law. Without it, you risk fines and will find it difficult to meet your obligations to provide evidence in the event of an audit.
Data protection management software is particularly helpful for:
- Internal data protection officers who take on this task in addition to their main job
- External data protection officers who need to efficiently serve multiple clients
- Companies with 20 or more employees that are required to maintain data protection documentation in accordance with the GDPR
- Organisations that want to cover information security (ISO 27001), quality management (ISO 9001) or TISAX
In short: anyone who wants to keep their documentation legally compliant, structured and without unnecessary effort.
No. Software does not replace an external or internal data protection officer – it supports and relieves them.
Data protection management software can:
- Structure processes
- Pre-fill content
- Automate tasks
- Make risks visible
- Prepare audits
But it does not replace the professional assessment, responsibility and advice of a data protection expert. On the contrary: it ensures that data protection officers can carry out their work faster and to a higher standard.
Before introducing software, the following points should be clear:
- Processes & responsibilities
Who is responsible for data protection? Which roles should work in the software? - Existing documents & structures
What documents already exist, and how should they be integrated? Or would you like to book EasStart to have everything important already included?
Good preparation ensures that the introduction runs smoothly and that the software actually reduces your workload – instead of creating additional work.
Since all of the software programmes offered work slightly differently, automatic import is unfortunately not yet possible.
However, we are happy to offer our support or take care of the entire transfer for you for an additional fee.
We are also happy to perform a quality check of your content. Just get in touch with us to discuss this option.
The data is stored by our hosting providers in Germany or the EU. Naturally, we have data processing agreements in place with our service providers (and, where necessary, EU standard contractual clauses).
foxondo has been an outstanding partner in our data protection journey. Their team is not only highly knowledgeable and professional, but also brings an expansive depth of legal insight. The platform is intuitive and easy to use, with actionable compliance templates that made implementation straightforward. Their ongoing education resources keep our team informed and confident.
Elkay Interior Systems Tammy Miller (Global Senior Director IT)